Prospect research
The agent reads the company site, recent news and the person’s role.
AI agents
Outreach and follow-up that keeps going after you forget
Most deals are lost in the gap between the second email and the fifth. A sales agent researches each prospect properly, writes something worth reading and keeps the follow-up alive without anyone on your team touching it.
- Free first call
- Written proposal before any work
- One person to talk to
Nobody loses a deal at the pitch
Deals are lost in the silence afterwards, when the rep moves on and the thread stops. A sales agent keeps the follow-up alive.
It reads the prospect’s site and recent news, drafts a first message that refers to something real, then follows up on a schedule. A reply stops the sequence or routes it to a rep.
We also build the quieter half, which is often where the money is: chasing old quotes, reopening cold deals, drafting the proposal from the call notes.
Sound familiar?
The quote you sent three weeks ago
Nobody chased it, and nobody decided not to. Follow-up is the work every team agrees matters and no team has time for.
- Quotes get sent and never chased
- Outreach stops after two emails
- Every message says the same thing to everyone
- Reps rewrite the same proposal each time
- Replies land in a personal inbox and get missed
- Deals go quiet and nobody notices for a month
What’s included
Research, writing, chasing and the admin after
Your reps keep the conversations. The agent keeps everything that happens around them.
Messages worth replying to
Drafts from your proposition and that research, in your tone, not a template.
Sending and deliverability
Sent from your own domain with SPF, DKIM and DMARC set up, and sensible daily limits.
Follow-up sequences
Multi-step follow-up that stops the moment somebody replies.
Reply handling
Replies read, classified and either answered, booked or escalated.
Proposals and quotes
First drafts from the call notes and your own templates, ready for a rep to check.
How it works
From a rough pitch to booked meetings
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1
Sharpen the message
We work out what makes people reply. Automation multiplies whatever you give it.
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2
Set up the sending
Domains, DNS records, warm-up and limits, so messages land in the inbox not in spam.
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3
Build the sequences
Research steps, drafts, timings, stop conditions and when to hand over.
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4
Send a small batch
A low volume run that you read before it goes out.
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5
Review and scale
A weekly look at replies and meetings. We change the message, not just the volume.
What you get
- Outreach running from your own domains and inboxes
- Research-backed personalisation on every message
- Follow-up sequences with clear stop rules
- Reply classification and automatic CRM updates
- Meetings booked into your reps’ calendars
- A weekly report on sends, replies and opt-outs
Tools and platforms we work with
Instantly
Smartlead
Apollo
HubSpot
Pipedrive
Claude API
n8n
Google Workspace
We pick tools that suit your budget and team. If you already use something, we work with it.
Who it’s for
Teams who sell well and chase badly
B2B service firms
Firms selling considered services, where follow-up decides the deal.
SaaS companies
Teams running outbound alongside inbound.
Manufacturers and exporters
Chasing quotes and distributor enquiries across time zones.
Agencies and consultants
Small teams who sell well but cannot keep up the chasing.
Why work with Ratawa Technologies
- We will tell you if your offer, rather than your follow-up, is the problem.
- Every sequence stops on a reply or an opt-out. No grinding on.
- We cap volumes, because a burnt domain costs more than a slow month.
- Domains, inboxes and CRM data stay in your name.
What affects the cost
Priced as a setup plus a monthly fee, based on:
- Number of inboxes, domains and sequences
- How deep the research step goes
- Whether proposal drafting is included
- Sending tool subscriptions, paid to those providers
You get a fixed written quote after the first call. No surprise charges.
FAQ
AI Sales & Outreach Agents: common questions
No, and we turn down projects that want it. Volume without relevance destroys your domain. If the plan is fifty thousand emails a week, we are the wrong agency.
If it is written badly, yes. Generic AI openers are obvious now. We work from your real positioning, and a human reads the first batch.
For simple cases: a calendar link, a factual answer, confirming a time. Pricing and complaints go to a person.
Accurate sender details, a working unsubscribe, and immediate suppression of anyone who opts out. In consent-based markets we need a lawful basis.
Up to a point. LinkedIn restricts automation, so we keep those steps human-paced and put the volume on email.
Sending usually starts within a couple of weeks, but new domains need a warm-up. High volume from day one gets your domain blocked.
Related services
Often paired with AI Sales & Outreach Agents
Let the follow-up run itself
Tell us who you sell to and what you currently send. We will show you what an honest sequence looks like.